Convocation and Commencement Information

Dear NJMS 2017 Graduation Candidate:

Congratulations on your upcoming graduation!   Enclosed please find important information pertaining to Commencement and Convocation.  Please take time to read the information carefully.   I encourage you to share this information with your guests.

Best wishes as you conclude your final semester at NJMS.

Heidi Schwalb
Registrar


University Commencement

 Commencement Date

 

Sunday, May 14, 2017

Time

 

The ceremony begins promptly at 10:00 a.m.
Please see the following website for information regarding the Commencement ceremony:
http://commencement.rutgers.edu/

The “Information for Graduating Students”  and “FAQ” sections have information about reporting time, special needs guests, parking, etc.

Location

 

High Point Solutions Stadium
1 Scarlet Night Way, Piscataway, NJ

Parking

 

Information about parking and registration for passes can be found at the following site:
http://commencement.rutgers.edu/parking-getting-around/parking-guidelines
The parking registration site opens March 20, 2017.

Invitations

 

PDF version of Convocation/Commencement announcements will be available online.  More info to follow.
If you would like a packet of six hard copy invitations, they will be available in the Registrar’s Office in April.

Tickets/Guest Seating

 

Please see the Rutgers Commencement website for ticketing and guest seating information.

Special Needs

 

Information about special needs guests can be found in the FAQ section of the Rutgers Commencement website.

Academic Attire

 

Academic attire must be purchased through the oakhalli.com/rbhs website using instructions provided via email from the Registrar’s Office. Although the website provides a deadline of April 27th, we strongly suggest you order asap to avoid any issues. 
If you do not have graduation attire, you cannot participate in the ceremony.

Please note:  Please be sure to complete the AAMC graduation questionnaire and clear any holds on your record.

Attendance

 

All graduates are strongly encouraged to attend the Commencement ceremony.

 
New Jersey Medical School Convocation

 Convocation Date

 

Monday, May 15, 2017

Time

 

The ceremony begins promptly at 10:00 a.m. Students must arrive by 8:30 a.m. in order to line-up for the procession (a light continental breakfast will be served).  The ceremony will end at approximately 12:00 p.m.

Location

 

New Jersey Performing Arts Center (NJPAC), Prudential Hall.

Parking

 

Parking will be available in Military Park Garage, opposite the main entrance, and at other nearby facilities.  Each student will receive one parking voucher, which entitles the user to free parking.  The voucher is accepted at Military Park Garage or other nearby facilities.  You are strongly encouraged to carpool.  A shuttle bus will also be available from the Medical Science Building.

Invitations

 

PDF version of Convocation/Commencement announcements will be available online.  More info to follow.
If you would like a packet of six hard copy invitations, they will be available in the Registrar’s Office in April.

Tickets

 

Each candidate will receive twelve tickets. Four tickets will be on the orchestra level; these tickets are stamped with “Heidi Schwalb” on the back. Eight tickets will be general seating in the other tiers. The tickets will be included in the graduation packet.  If you do not need to use all of your tickets, PLEASE return extras to the Registrar’s Office by April 21, 2017.  We will redistribute extra tickets to those in the class that need them.

Requesting Extra Tickets

 

Please make a formal request for extra tickets by either filling out a “Request for Convocation Tickets” form available in the Registrar’s Office, or by emailing Heidi - schwalb@njms.rutgers.edu with your request.  You must specify orchestra, general seating, or no preference, and number of tickets. Requests are due by April 21, 2017.
**Due to fire code regulations, all guests will require a ticket, including infants and small children.**

Guest Seating and General Information

 

Seating is available according to ticket designation. Guests must arrive together to be seated together.  Guests will not be permitted to reserve seats.

The rotunda and the lobby open at 9:00 a.m. Guests should expect to be seated between 9:15 a.m. and 9:45 a.m. 
Each guest will receive a ceremony program as he/she arrives.

Special Needs

 

Guests who are physically handicapped will be seated in dedicated areas, based upon his/her ticket designation. Special Needs Services Request Forms will be available on our website soon, and should be returned to the Registrar’s Office no later than April 28, 2017.  A maximum of one guest may accompany a guest with special needs.

Academic Attire  

Academic attire must be purchased through the oakhalli.com/rbhs website using instructions provided via email from the Registrar’s Office. Although the website provides a deadline of April 27th, we strongly suggest you order asap to avoid any issues. 
If you do not have graduation attire, you cannot participate in the ceremony.

Please note:  Please be sure to complete the AAMC graduation questionnaire and clear any holds on your record.

Attendance   All graduates are expected to attend Convocation. If you will be unable to attend the ceremony, you must write a letter to Dr. Hill, Associate Dean for Student Affairs, detailing why you find it necessary to miss the event. All requests of this nature must be submitted to Dr. Hill by April 21, 2017.
Ceremony   Please report to NJPAC by 8:30 a.m. You must bring your tam, gown, and hood. There is no place to leave extra articles of clothing or valuables; please leave any personal belongings with your guests prior to the ceremony!!
Diploma Distribution  

The staff of the Registrar’s Office will assemble your class for the procession.

Alcoholic beverages are forbidden.

You will receive your Alumni Certificate and official diploma at Convocation.

You will receive a diploma after Convocation only if you have fulfilled all of your academic and financial obligations to the university. If you have any Incomplete or Failing grades, or remaining course requirements, you will be allowed to attend the ceremonies. You will, however, receive an empty diploma cover.

Please note that your diploma is irreplaceable! Please ensure its care against loss or damage. The manufacturer suggests you preserve your diploma framed behind glass with narrow wooden molding.  Lamination is not recommended.

Click here to download Convocation and Commencement Information