Outside Elective Information for Students
Many NJMS students choose to take their elective courses at other medical institutions,
or at a hospital located in another country, during their fourth year. Since
each school has its own procedure and may require completion of a visiting student
or non-degree student application, it is advantageous to contact potential host
institutions as early as possible to determine requirements and obtain required
forms. A student will not be approved to do an externship if he/she has any
unresolved unsatisfactory grades in NJMS courses. The
NJMS Registrar’s Office must be notified of a student’s acceptance into an externship
no later than four weeks prior to the externship start date.
To register for an externship:
- Contact the other medical school/host institution for its visiting student
application. Many schools have rotation dates that do not match the NJMS calendar.
Please take this into consideration when planning your schedule. You can search
other medical school elective offerings through the AAMC Extramural Elective
The AAMC also uses VSAS, the Visiting Student
Application Service. For more information, please click
this link: VSAS
- Fill out the application and obtain any necessary supporting documents,
i.e. transcript, processing fees, certification of health insurance coverage,
etc. Do not send in the application at this time; hold materials until you
complete steps 3 and 4.
- Obtain an Approval of a Third or Fourth-Year Externship
form via the link below. Fill out the top portion of this form and take it to the chair of the
corresponding NJMS department.
- Obtain pre-approval and a signature from the chair of the corresponding
NJMS department (Step B. on the form). Bring the signed copy of the form to
the Registrar's Office with a signed Waiver and Release Agreement required
for use prior to participation in a university-approved educational activity.
Within three business days, a Registrar office staff member will make a copy
of the forms for your file. The Registrar's Office will then review your academic
record and give final approval of the externship (Step C. on the form). Two
letters will be generated for you: a letter of externship approval and a letter
of malpractice liability coverage.
If you are using VSAS, your externship will be verified electronically by the Registrar's Office.
- Send the application, all supporting documentation, including the Request
for Approval of a Third or Fourth-Year Externship form, to the host
institution or apply through VSAS.
- Upon notification of acceptance by the host institution, you must notify
the NJMS Registrar. Typically this information is detailed in your acceptance
letter. If you do not receive a formal acceptance letter, you must obtain
written confirmation of acceptance on the Request
for Approval of a Third or Fourth-Year Externship Form from the host
institution. Notification of acceptance and your intent to enroll must be
given to the Registrar's Office no later than four weeks prior to the externship
start date. You must provide this notification even if you are "accepted" on VSAS. Upon receipt of this information you will become officially registered
for the externship. Please note: While enrolled at the host institution you
will be expected to abide by all of their rules and policies.
- You are requested to take an evaluation form: Summary of Evaluation
of Student Performance in Clinical Courses to the externship sponsor.
Request the evaluation form be returned to the NJMS Registrar's Office within
two weeks following completion of the elective. It is your responsibility
to see that an evaluation gets sent to the NJMS Registrar. You will not get
credit for the course until we receive this evaluation. The evaluation will
be available for you to review once received in the Registrar's Office.
If you seek an international externship, several procedures, in addition to the processes described above, are required. Please contact the Registrar's Office to further inquire. Thank you.