Visiting Students

Visiting Student Enrollment Information for Academic Year 2016-2017

Visiting students enrolled in LCME accredited medical schools & VSAS Participating COCA Accredited AACOM Member Colleges:

Students from institutions accredited by the Liaison Committee on Medical Education (LCME) and the Commission on Osteopathic College Accreditation (COCA) interested in applying for elective rotations at New Jersey Medical School or an affiliate hospital must supply their visiting student application materials through VSAS, the Visiting Student Application Service. Students from Robert Wood Johnson Medical School are not required to submit an application fee after their elective is approved.

All visiting students must adhere to the NJMS rotation dates, which can be found on page 20 of the elective brochure posted below. Alternate date requests will not be accepted.  Visiting students are not accepted for the June (6/6-7/1) or July (7/5-7/29) rotations. Requests for an exception to this policy cannot be honored.

Applications may be submitted through VSAS starting on April 13, 2016; they will be reviewed beginning May 24, 2016.  All application information must be received at least eight weeks prior to the start of the elective rotation. NJMS reserves the right to deny an application(s) for an elective rotation if application materials are received within eight weeks of the elective(s) start date(s). To apply to our institution, please complete and send us a VSAS application for your preferred electives and dates. Incomplete applications will not be processed. We will be unable to respond to inquiries regarding availability of electives or the status of your application; we will notify you as soon as your application is processed.

Visiting students may complete up to 8 weeks of electives at NJMS. Do not directly submit application materials to academic departments.

We begin processing applications for the fall term (August - November) in mid-May. Acceptance into an elective is based upon a complete application, including immunization compliance, and elective availability. If offered an elective, you will receive instructions on ordering a NJ state criminal background check. This is required of ALL STUDENTS, regardless of whether you have had a recent background check at another institution. The fee will be $75.00, payable to the agency that processes the background check. If you are accepted into the rotation you will be automatically registered. Should you wish to drop the course or change your elective dates, you must notify this office in writing no later than four weeks prior to the start date.

For more information on our visiting student electives, please contact Ms. Gina Ardito at arditoga@njms.rutgers.edu. 

Visiting students enrolled in Saint George's University School of Medicine, Ross University, and other schools not participating in VSAS:

Students from Saint George's University School of Medicine, Ross University, and other schools not participating in VSAS must submit their applications in paper copy. Please:

  • Complete and return the Visiting Student Elective Application. If you wish to apply for more than one elective and you are applying on paper, please use one form per elective.
  • Complete and return the Essential Functions for Admission, Matriculation and Program Completion and HIPAA Training forms
  • Provide a copy of your driver's license or U.S. passport
  • Provide a copy of your BLS card (ACLS card is not acceptable)
  • Forward an official copy of your current medical school academic transcript
  • Forward proof of personal health insurance (a copy of current insurance card)
  • Forward proof of malpractice liability coverage (coverage must be at least $1 mil/$3 mil)
  • Forward a $100 processing fee. This payment can be made by either check or money order made payable to NJMS. The fee will only be processed if placement in an elective can be made. Please add $30 for each additional elective.  Application fees are nonrefundable once processed.
  • Complete and return the AAMC Standard Immunization Form. Please include all lab reports and also note that the Hepatitis B Surface Antigen is required. There are no exceptions to this requirement.

As mentioned above, all visiting students must adhere to the NJMS rotation dates, which can be found on page 20 of the elective brochure posted below. Alternate date requests will not be accepted.  Visiting students are not accepted for the June (6/1-6/26) or July (6/29-7/24) rotations.

All application information must be received at least eight weeks prior to the start of the elective rotation. NJMS reserves the right to deny an application(s) for an elective rotation if application materials are received within eight weeks of the elective(s) start date(s). To apply to our institution, please complete the paperowrk noted above. Incomplete applications will not be processed. We will be unable to respond to inquiries regarding availability of electives or the status of your application; we will notify you as soon as your application is processed.

Visiting students may complete up to 8 weeks of electives at NJMS. Do not directly submit application materials to academic departments.

We begin processing applications for the fall term (August - November) in mid-May. Acceptance into an elective is based upon a complete application, including immunization compliance, and elective availability. If offered an elective, you will receive instructions on ordering a NJ state criminal background check. This is required of ALL STUDENTS, regardless of whether you have had a recent background check at another institution. The fee will be $75.00, payable to the agency that processes the background check. If you are accepted into the rotation you will be automatically registered. Should you wish to drop the course or change your elective dates, you must notify this office in writing no later than four weeks prior to the start date.

Students seeking placement in DEPARTMENT OF INTERNAL MEDICINE electives must include your USMLE Step 1 score report with your application. Please note that COMLEX scores are not accepted.

All other visiting students:

Given that students from Saint George's University School of Medicine and Ross University are approved by the New Jersey State Board of Medical Examiners to participate in clinical training in the state, these students may apply for electives at NJMS. Students from all other non-LCME accredited international medical schools are not accepted. Visiting students must be US citizens and satisfy the application requirements identified above.

The electives offered by NJMS for the 2016-2017 academic year are printed in the NJMS Electives Brochure, found under the "Course Brochures" tab.


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Visiting Students Elective Application

Standard Immunization Record

Essential Functions and HIPAA Form