Graduation and Award of Degree Procedures
Award of Degree Procedures
The links below bring you to the procedures for your specific program. If you have questions you may contact the SGS Student Affairs office or the Associate Dean for Student Affairs.
Contact Nadine Rose in the Student Affairs office:
Graduation Procedure for PhD students
Graduation Procedures for MS students
Graduation Procedures for MBS students
If you have questions you may contact the SGS (Newark Health Science Campus) Student Affairs office or the Associate Dean for Student Affairs.
For Nadine Rose in the Student Affairs office:
Rutgers School of Graduate Studies
185 South Orange Avenue, Room C696
Newark, NJ 07101
Phone: (973) 972-4511
Fax: (973) 972-7148
email: stevenna@gsbs.rutgers.edu
https://grad.rutgers.edu/sgsconvocation
Ph.D. Ceremony Wednesday May 14, 2025 10:00 am at the Jersey Mike's Arena
Master's Ceremony is May 16, 2025 at 3:00 pm at the Jersey Mike's Arena
- Ticketing will be required to attend with a limited amount of guest tickets per student. Please check back soon for further information.
- You will also need a stage pass to bring to the ceremony.
- Ph.D. graduates who earned their degrees in either October 2024, January 2025, or May 2025 are eligible to attend.
- For May 2025 candidates, inclusion in the Convocation ceremony/Convocation Program Booklet should not be construed as verification of graduation.
Digital Program
2024 Digital Program Link.
Video
2024 Convocation video.
Guest Visas
For graduates who have guests coming from abroad and need a letter to accompany their visa application, visit the Rutgers Global guide here. Instructions on obtaining a graduation invitation letter are part of the guide.
Souvenir Invitation
Please view our souvenir invitation to the 2024 SGS Convocation.
Professional Photography
The School of Graduate Studies has partnered with Pro Pics to take professional portraits of all graduates during the ceremony. Photos will be available for purchase after the ceremony. There is no cost to have your photo taken and no obligation to purchase. If you would like to receive your photo proofs, please go to www.RutgersPhotos.com to submit your information. If you have any questions please contact Pro Pics at info@propicsusa.com.
Is Convocation the same as the 259th Anniversary Commencement?
SGS Convocation for Ph.D. graduates is May 14, 2025 at 10:00 am, the master's ceremony is May 16, 2025 at 3:00 pm. The 259th University Commencement is Sunday, May 18th and does not include individual student recognition. Convocation events are school-specific and will recognize graduates individually.
Is Convocation & Commencement mandatory?
These are not mandatory to attend. It is up to you if you wish to attend! You can attend both, one, or neither.
What time should I arrive to the JMA for Convocation?
Please check back soon for more information.
Will I get my diploma at Convocation?
Diplomas will not be distributed at Convocation. They are mailed out by the Registrar about 6 weeks after graduating.
I am a Ph.D. student, and my advisor can’t make it to Convocation, what do I do?
Dean Mark Robson is the designated hooder for students who do not have their advisor at Convocation.
Once I get to the JMA where do I go?
Graduates will enter the JMA, scan their ticket and walk towards the rear of the building, and go down the stairs to the marshaling area.
Will there be Wi-Fi?
Yes, #ScarletWifi is available to guests.
What do I wear?
Academic regalia is required to participate in Convocation.
Where do I order regalia?
Please order regalia online through Barnes & Noble.
My family/friends are not able to attend in person, is there any way they can watch the ceremony?
Convocation will be livestreamed and videotaped. Here is the link to the 2024 Convocation livestream.
Will I receive a program booklet?
Please use this link to access our digital program (2024).
Do I need to have a ticket or to RSVP to attend?
Yes, you and your guests will need to tickets to enter JMA. Please check back soon for more information.
How many guests can I bring to Convocation?
Please check back soon for more information about student and guest tickets.
Where do I park for the SGS convocation?
Parking is free and available in the Yellow lot & Green lot near the Jersey Mikes Arena on Livingston Campus.
Picture of Green & Yellow parking lot in reference to the JMA.
Picture of ADA parking in reference to the JMA.